Effective as of August 1, 2019
We have worked out this Data Policy for you to get to know about:
References in this Data Policy to "Operator" "e-Expo Online" “DEXEDNET”, “we”, “us”, “our” shall mean DEXEDNET OÜ, company established in Republic of Estonia on 06/09/17, Registration code in Commercial register of Estonia No. 14327118, legal address: Narva mnt 4, 10117, Tallinn, Estonia, contact phone number: +37258779573, email: firstname.lastname@example.org.
We quite seriously regard the issue of protecting personal data of our users, therefore we strive to protect privacy of your personal data. e-Expo Online undertakes to take all necessary measures to prevent improper use of your personal data which become known to us. We will process your personal data in strict compliance with the requirements set forth by the applicable legislation, and only if we have legal grounds for doing so.
You are not required to provide us your personal data, but without certain information about you we will not be able to provide you with some of our services. For example, if you refuse to provide compulsory information for registration, we will not be able to sell a ticket for the exhibition.
In case if we control the ways your personal data is collected and determine the purposes for which this personal data is used, e-Expo Online is the “Data Controller” in accordance with the EU General Data Protection Regulation 2016/679 and other applicable European data protection laws.
If we only process your personal data on behalf of another Data Controller, which our partner may be, e-Expo Online is a "Data Processor" in accordance with the EU General Data Protection Regulation 2016/679.
We will periodically update this Data Policy, including if required by applicable law. Therefore, we ask you to review this Data Policy at times to make sure that you have up-to-date information.
Personal data means any personal information allowing a third party to identify a natural person (data subject).
Special categories of personal data means so-called “sensitive” personal data which might hurt the data subject at work, at educational institution, at the place he/she lives, or might cause discrimination against him/her. For instance, personal data containing information about racial origin, political opinions, religious beliefs, trade union membership, state of health, sex life, biometric or genetic data.
Personal data subject means a natural person to whom personal data are related, and who can be identified by means of such personal data, or who has been identified.
Personal data controller means a natural or legal person which determines the purposes and means of the processing of personal data and bears the primary responsibility for their processing.
Personal data processor means a natural or legal person which based on the controller’s instructions (directives, orders) processes personal data for the controller.
Personal data processing means any operation or set of operations performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, alteration, adjustment, retrieval, use, dissemination or otherwise making available to third parties, including, staff of the personal data controller or processor, or destruction.
Personal Data of the users being on the EU territory or being EU citizens is regulated, in particular, by the General Data Protection Regulation (EU) 2016/679 (hereinafter referred to as "GDPR"). Furthermore, legislation of the countries to where we work may determine additional requirements.
We need to have your personal data in order for us and our partners can provide you with a convenient use of the Platform and render numerous services for you, including, but not limited to:
In order to send you commercial (marketing) information, you will provide to us additional consent of yours which can be cancelled at any time.
You can always see the full list of personal data you provide which:
To view this list, log in to your account and open the My Profile page link to which is on the user's menu.
In addition to the information you provide personally, we also collect additional information, such as IP addresses, cookies, etc.
Below you can find out what your Personal Data we process to provide you with our services:
Visiting e-Expo Online platform:
Registration on the Platform:
Creation and sending an application to the Organiser to book a stand or virtual exposition:
Sending a request to the Organiser for the purchase of an e-ticket to attend exhibition:
Receiving messages from the administration of the e-Expo Online platform:
In addition to the aforesaid, we can process any other Personal Data if you voluntarily provide it yourself.
If storage of your Personal Data is not necessary for the provision of services to you, or is not required under applicable legislation, we will delete such data.
With each Organiser who registers on the Platform, we sign a Data Processing Agreement. Under this Agreement, we are the Data Processor, and our partners are Data Controllers.
When you establish a contractual relationship with any of our partners and transfer your Personal Data to our partners using the Platform, we will process your Personal Data.
Some examples of the processing of your Personal Data by the Data Processor.
Sending a message in the messenger:
Visiting the virtual exposition of the exhibitor:
We pay your attention when you:
you provide your Personal Data to third parties (exhibitors and visitors of exhibitions).
For more information about the Platform, you can visit the Help section or contact our support.
We do not collect special categories of data about our users. But in the course of providing you with services, we may process personal data using which it is possible to determine your physical or mental health. Such information is deemed as special or sensitive personal data in accordance with the law. We collect these personal data only if it is required to do so to provide you with services, or if you deliberately submitted them to us.
The Platform is not intended and is not aimed directly at the use for children under the age of 16 or 13 and 14, as specified by some countries.
e-Expo Online has a large database of personal data. To ensure their safety, we use cloud services of Amazon Web Services. Data stored by Amazon Web Services are kept at data processing centers in London, United Kingdom.
Some of personal databases processed by e-Expo Online are placed on Virtual Private Server (VPS) of Hosting Ukraine LLC.
In order to enable you to use our services, we must disclose your personal data to third parties, which include the following:
In cases stipulated by law, we are required to disclose your personal data to government authorities, if they require your information to be disclosed.
While providing services we must share some of your personal data with our partner companies.
We will share your personal data with partner companies only when you submit requests to participate in events that such partners organise.
Links to third-party sites
On the Platform you can find links to third-party sites. Please note that the e-Expo Online Data Policy does not apply to the use of third-party sites. We are not responsible for the privacy of such sites and we recommend you read their privacy policies (or similar documents).
For safe storage of your personal data we have implemented various technical and organizational measures to protect personal data against unauthorized or unlawful processing and against accidental loss, destruction or damage.
e-Expo Online observe the principle of personal data minimization. We process only the information we need to provide certain services, or the information you provide of your own free will beyond the required processing range. In addition, we have configured all the interfaces of the Platform and services application to comply with highest confidentiality requirements, which settings you can adjust at your own convenience.
We always use the safest and most proven routes of data transmission, when transferring personal data to our contractors and public authorities.
We will not store your data longer than it is necessary to fulfil the purpose for which they are processed, or to comply with the statutory requirements.
To determine the appropriate storage period, we identify the nature and category of personal data, the purposes for which we process them, and if we can achieve purpose through other means.
By the general rule, the limit time for personal data processing in our company is 2,555 days from the date of submission of tax reports for the period in which the corresponding transaction was performed (e.g. payment for participation in exhibition). The specified processing time is consistent with the Accounting Act of Republic of Estonia (§ 12. Obligation to preserve accounting documents). As legislation of the countries in which e-Expo Online provides its services, may establish additional requirements, periods for personal data storage may differ from those specified in this paragraph.
In particular, if the legislation of any country in which e-Expo Online provides its services, contains provisions on the statute of limitations on claims, during which you have the right to submit a claim or file a suit against UIA, and we need evidence for the existence of the legal relationship between us, we may process your personal data during this period.
We also need to take into account the periods for which we may need to save your personal data to comply with our legal obligations to you or regulatory authorities.
Over time, we can minimize your personal data that we use, or can even make your data anonymous, for them not to be any more associated with you personally. In this case, we can use this data for statistical or other purposes without further notice to you, as such data ceases to be personal.
Cookies are small text files that save websites on your computer or mobile devices at the moment when you start to use them. Thus, the website for some time will remember your preferences and the actions you performed, including, for the purposes you don't have to re-enter the data. Our cookies do not identify any individual user by themselves, but identify only a computer or a mobile device you use.
For more information about what cookies are, how they work and how to manage or how to delete them, visit www.allaboutcookies.org.
Please be informed that you can disable cookies and other tracking technologies in the settings of some Internet browsers. In this case, you must understand that if you disable some cookies, functionality of the Platform and our mobile application may be restricted, including possible incorrect operation of some services, and you will not be able to take advantage of all their benefits.
Right to information
To find out what your personal data we process, open the My Profile page. This page contains all the information you have provided about yourself before.
You can also request this data at any time by contacting the Data Protection Officer. You can find the list of information we must provide you in Articles 13, 14 and 15 of the GDPR. Thus, when applying you must state your specific requirements, so we could legitimately consider your request and provide a response.
Please note that if we are unable to verify your identity by e-mail messages or at your application to the call center, or in the case of reasonable doubts concerning your identity, we may ask you to provide a proof of identity. This is the only way we can avoid disclosing your personal data to a person who can perpetrate your identity.
We will process your request in the shortest possible time, but at the same time please remember that it is a complex process to provide you a full and legitimate answer in relation to your personal data, that can take up to a month.
Right to correct your personal data
If you find that some personal data, we process about you is incorrect or out of date, please correct it yourself on the My Profile page.
In some cases, we will not be able to change your personal data. Such a case may be when your personal data has already been used in the process of execution on paper (a contract and/or it is contained in the tax documents).
Withdrawal of consent to personal data processing and right to be forgotten
If e-Expo Online processes your personal data based on this Data Policy (particularly for marketing purposes newsletters), further processing can be terminated at any time. It is enough to withdraw consent for such processing.
You may also exercise your right to be forgotten. In cases stipulated in Article 17 of GDPR, e-Expo Online will delete your personal data it processes, except for those personal data which we are obliged to store in accordance with the requirements set forth by the applicable legislation.
Also, when you apply, for security reasons, the administration of e-Expo Online may require you to provide an ID document.
To better protect persona data, we have appointed the Data Protection Officer (DPO). If you have any questions, remarks, complaints or wishes regarding the protection and processing of personal data, feel free to contact our Data Protection Officer: DPO@e-expo.online.
Be sure to provide your full name and e-mail in all correspondence as well as your question, remark, complaint or requirement.